Eight Modules. One Platform. Every Stage Covered.
EduAstra brings the complete student lifecycle under one roof — from the first enquiry to the final result sheet. Every module works together so your team never has to switch tools.
Everything Your Institute Needs
Students
Complete student profiles, family contacts, enrolment history, status lifecycle, and internal notes.
Batches & Courses
Course catalogue with fee structures, batch scheduling with capacity controls and cross-course mixing.
Enrolment
Link students to courses and batches, track dates and status, and view full enrolment history per student.
Payments
Fee lifecycle tracking — invoicing, payment methods, instalment splits, overdue alerts, and audit history.
Exams & Tests
Reusable templates, batch scheduling, subject-wise score entry, and historical performance reports.
CRM & Leads
7-stage conversion pipeline, activity logging, task management, and offer/discount module for counsellors.
Users & Administration
Staff accounts, role assignment, granular permissions by category, and audit trail for all actions.
Masters & Configuration
Customise all dropdowns — pipeline stages, interest levels, activity types, payment methods, and more.
The Complete Student Record
Every student gets a rich, searchable profile from day one. Auto-generated student codes, family contact information, academic background, address details, and a full history of enrolments, notes, and payments — all in one place.
- Auto-generated student code (custom override available)
- Personal info: name, DOB, gender, contact, school, board
- Parent/guardian contacts — multiple entries per student
- Address and communication preference settings
- Internal notes: Admin, Faculty, and Parent-visible tiers
- Soft-delete — archive without permanent data removal
Your Academic Offering, Organised
Define your course catalogue with standard fees and subject assignments, then create batches with capacity limits and flexible date ranges. Cross-course batches let you mix students from different programmes in one classroom without duplication.
- Course library: name, description, standard fee, active status
- Batch: start/end dates, capacity cap, status tracking
- Cross-course batches — combine students across programmes
- Batch statuses: Active, Completed, Cancelled
- Subject assignment per course for exam and scoring alignment
Link Every Student to Every Programme
The Enrolment module is the bridge between student profiles and academic delivery. Each enrolment record links a student to a specific course and batch, carrying its own fees, dates, status, and history.
Multi-Enrolment per Student
One student, multiple programmes. Each enrolment tracked independently with its own fee, date, and lifecycle status.
Date & Status Tracking
Enrolment date recorded at creation. Status flows: Active → Completed, Dropped, or Transferred — with reason notes.
Full Enrolment History
Every course and batch a student was ever linked to — with complete fee and status history — viewable from the student profile.
The Full Fee Lifecycle, in One View
Set due dates, record payments in any method, split across instalments, and monitor overdue balances — all with a complete transaction audit trail per student. No more chasing receipts or reconciling spreadsheets at month end.
- Payment methods: Cash, UPI, Card, Cheque, Bank Transfer
- Statuses: Pending → Partial → Paid | Overdue for missed deadlines
- Per-instalment entries — record part-payments individually
- Overdue dashboard with date-range filtering
- Payment notes field for reference numbers and remarks
- Export-ready transaction history (CSV / PDF-ready)
End-to-End Exam Management
Build a reusable exam template library, schedule tests against batches with dates and status, then enter subject-wise scores with live max-mark validation. Every result is stored historically so faculty can track each student's progress across all exam instances over time.
- Reusable templates: Unit Test, Monthly Test, Mock Exam, Pre-Board
- Subject and max-mark configuration per template
- Paper variants: Paper 1, Paper 2, Sectional A/B
- Batch-level scheduling — assign date, batch, and template in one step
- Exam statuses: Scheduled, Completed, Cancelled
- Score entry with real-time validation against max marks
- Historical comparison — track improvement across exam series
Create Template
Define exam name, subjects, max marks per subject, and paper variants. Save as reusable template.
Schedule for a Batch
Assign template to a batch and course, pick exam date, set status to Scheduled.
Enter Scores
Input subject-wise marks per student. System validates against max marks in real time.
Generate Reports
View batch-level results, individual performance, and longitudinal score trends across all exams.
From First Call to Enrolled Student
EduAstra's CRM is purpose-built for educational sales — not bolted on from a generic tool. Track prospects through 7 stages, log every interaction, and convert faster with built-in discount offers and follow-up task automation.
Lead Information Captured
- Contact name, phone, email, and class level
- Target exam or programme of interest
- Lead source: advertising, referral, website, walk-in, social
- Campaign attribution for ROI tracking
- Multiple parent/guardian contacts per lead
- Interest level: Hot, Warm, Cold — counsellor-assigned
Activity Types Logged
Generate custom course offers with pricing, discount amount and reason, and an expiry date. Track status — Draft, Sent, Accepted, Rejected, or Expired — without leaving EduAstra.
Role-Based Access, Audit-Ready
Create staff accounts, assign roles, and configure granular permissions by module category. Every create, update, and delete action is logged — who did what, and when.
| Capability | Owner | Sr. Counsellor | Counsellor | Front Desk | Faculty |
|---|---|---|---|---|---|
| View & manage all students | ✓ | ✓ | — | ✓ | ✓ (read) |
| Process enrolments & fees | ✓ | ✓ | — | — | — |
| Manage courses & batches | ✓ | ✓ | — | — | — |
| View & update assigned leads | ✓ | ✓ (all) | ✓ (own) | — | — |
| Schedule & enter exam scores | ✓ | ✓ | — | — | ✓ (read) |
| View analytics & reports | ✓ | ✓ | — | — | — |
| Create users & assign roles | ✓ | — | — | — | — |
| Configure system masters | ✓ | — | — | — | — |
| Add student notes | ✓ | ✓ | — | ✓ | ✓ |
| Export data | ✓ | ✓ | — | — | — |
Make EduAstra Yours
Every dropdown, every pipeline stage, every activity type in EduAstra is customisable through the Masters module — no code changes required. Configure the platform to match the language and workflow your institute already uses.
Decisions Backed by Data
The built-in analytics dashboard gives owners and senior staff real-time visibility across the entire operation — from pending fee balances to lead conversion rates by source.
- Total students, active batches, and pending payment overview
- Enrolment trends — student intake across courses and batches
- Payment analytics — overdue totals and revenue forecast
- Lead funnel metrics — conversion rate by counsellor and source
- Batch capacity utilisation — spot under-filled batches early
- Audit trail — all user actions with timestamps and record IDs
All Eight Modules. Ready on Day One.
No hidden add-ons, no feature tiers to unlock — every EduAstra module is available from the first login. Get in touch to see how it fits your institute.